The CAS Trips Guide to

Planning a School Trip

Planning a school trip? Here is our CAS Trips checklist to make travel planning a breeze.

Step 1: Shortlist Your Destinations

Step 1: Shortlist Your Destinations

Shortlist where you would like to travel based on our global Destinations.

Step 2: Set Up a Consultation Call 

Book in a quick 10-15 minute call with our experts to explore the possibilities based on your travel needs and learning outcomes.

Step 3: Confirm Your Destination & Dates 

Confirm your final destination and consult your academic calendar to select your preferred travel dates. We recommend allowing a 4-6 month planning period.

Step 3: Confirm Your Destination & Dates

Step 4: Get Approval 

Discuss our proposal(s) and gain approval from your leadership team. Research any government approval and visa requirements you might need depending on where you are based.

Step 5: Spread the Word

Inform the student and parent body about the trip. We can deliver an online presentation and have prepared in-school advertising materials available upon request.

Step 6: Gather Enrollment Fees to Confirm Your School Trip

Set a date for students to pay their enrollment fee. CAS Trips requires a 30% deposit payment to confirm your trip. Please make sure to clearly communicate the cancellation terms & conditions before this final stage.

Frequently Asked Questions

Absolutely. Whether you already have a fully detailed custom school trip itinerary or just a rough concept, CAS Trips crafts tailor-made educational travel experiences specifically designed for your school.

As an educational tour operator, our team collaborates closely with teachers and school administrators to align every aspect of your journey with your curriculum goals, budget, and group dynamics. We transform your unique vision into an immersive, custom student trip centered on experiential learning, sustainable travel, service learning, and the local culture.

Simply fill out our enquiry form and we will provide you with a customized quote for your group within 72 hours. Your quote will include a proposed itinerary, destination overview, activity recommendations, and a full cost breakdown tailored to your group size and dates. From there, a dedicated CAS Trips team member will guide you through every stage of the planning process: from finalizing your program to coordinating logistics on the ground. Want to understand what the journey looks like from first enquiry to departure? Read our planning guide and watch our how-to video.

To confirm your booking, a non-refundable deposit of 30% of the total trip cost is required at least 12 weeks prior to arrival, paid by international bank transfer. Your trip is not confirmed until this deposit is received. The remaining balance is then due at least 6 weeks before departure.

Our Programs

Explore 42 destinations across the globe, or connect with us to design a custom program built around your group’s goals.

See All Programs

Conducting and providing detailed risk assessments

Overseeing all tours by our trained, professional guides at all times

Expecting all participants to maintain adequate travel insurance

Offering 24/7 online support via email ahead of a trip

Recording the highest safety and security standards for all third-party air, bus and rail companies

Supplying parents with a full day-by-day trip itinerary including all transport details and 24-hour contact numbers

Implementing a “buddy system”, in which each student paired with and assumes responsibility for another’s welfare, safety and whereabouts

What Participants Say

"I learned how important it is to help others. I see that making a change can really help the community, and it is beautiful to see that we have an impact."

EmilineStudent at H-International, Italy

"My biggest takeaway from this week is that I will be more free-going, letting what happens happen, and keeping trying to learn about new things."

BaileyStudent at H-International, Italy

"Our 24 students had a wonderful visit to Amsterdam with well-designed activities that successfully achieved all seven CAS learning outcomes."

TeacherDar es Salaam International Academy, Tanzania

Ready to start travel planning your student trip?

Email us at info@castrips.org for travel inspiration and planning assistance.